Fill out 941 (Employer's Quarterly Federal Tax Return) online
Form 941 is filed quarterly by employers to report income taxes withheld from employee wages, as well as the employer and employee shares of Social Security and Medicare taxes (FICA). It is one of the most commonly filed employment tax forms.
How to fill out 941 (Employer's Quarterly Federal Tax Return)
Enter employer and quarter information
Fill in your EIN, name, address, and check the box for the quarter being reported (Q1, Q2, Q3, or Q4).
Report wages and tips
Enter the number of employees (line 1), total wages paid (line 2), and federal income tax withheld (line 3). Report taxable Social Security and Medicare wages on lines 5a-5d.
Calculate total taxes
Add federal income tax withheld to the employee and employer shares of Social Security and Medicare taxes. The form calculates the total tax liability for the quarter.
Report deposits and sign
Enter total federal tax deposits made for the quarter on line 13. Calculate any balance due or overpayment. Complete the deposit schedule (Part 3) and sign the form.
About 941 (Employer's Quarterly Federal Tax Return)
Who needs this form
Most employers who pay wages to employees. This includes businesses of all sizes that withhold federal income tax, Social Security tax, or Medicare tax from employee paychecks. Seasonal employers and household employers may use different forms.
Where to submit
File quarterly by the deadline listed in the latest official Form 941 instructions (typically the last day of the month after quarter end). File electronically or mail to the IRS address in the instructions.
Source and content freshness
- Reviewed: 2026-02-16
- Check the latest official form instructions for the filing year that applies to you.
- Filing deadlines may shift for weekends and holidays. Verify due dates with official instructions.
Common mistakes to avoid
- Not reconciling quarterly totals with annual W-2 amounts
- Missing quarterly filing deadlines
- Incorrectly calculating the employer share of FICA taxes
- Not making timely federal tax deposits (semi-weekly or monthly)
Frequently asked questions
Is this form free to fill out?
Yes. SimplePDF lets you fill out PDF forms in your browser for free. Most users can do this without creating an account. For team and business features, see our pricing plans.
Do I need to create an account?
No. You can fill out and download the form without creating an account or signing up.
Is my data secure?
Yes, you edit documents in your browser. In the free flow, SimplePDF does not process document contents on its servers. In paid plans, completed files are stored either by SimplePDF or in your own storage, based on your settings. Read our privacy policy for more details.
Is this legal, tax, or immigration advice?
No. SimplePDF provides form-filling tools and general informational content, not professional advice. Verify requirements with official instructions or a qualified professional.
Can I share a direct link to this form?
Yes! You can create a direct link to any PDF by prefixing its URL with simplepdf.com/. For example: simplepdf.com/https://example.com/form.pdf. Anyone who opens the link can fill out the form immediately in their browser. You can also embed the editor in your own website.
How often do I need to make tax deposits?
The deposit schedule depends on your total tax liability. Monthly depositors (liability under $50,000 in the lookback period) deposit by the 15th of the following month. Semi-weekly depositors (liability of $50,000 or more) deposit within a few days of each payday. If total liability is under $2,500 for the quarter, you can pay with the return.
SimplePDF provides a tool to fill out PDF forms. We are not affiliated with any government agency or form issuer. It is your responsibility to verify the accuracy and completeness of any information entered. SimplePDF is not liable for errors, omissions, or consequences resulting from the use of filled-out forms.